PRIVACY POLICY

General Data Protection Regulation (GDPR)
Notice of Privacy Policy

Bullivant Houser Bailey PC (“Bullivant”, “we”, or “us”) is committed to processing personal data held by Bullivant in connection with that European Union resident or citizen in accordance with its responsibilities under the General Data Protection Regulation of the European Union (“GDPR”).  This privacy policy (“Policy”) will explain how Bullivant uses the personal data we collect related to our:

• website and the services available through our website (together, our “Website”);
• mobile apps (“Apps”) and social media;
• events, marketing, and business development activities;
• business communications and other online and offline business interactions;  and,
• legal and professional services.

This Policy does not apply to the practices of companies that Bullivant does not own or control, or to people that Bullivant does not employ or manage.

Topics

• What data do we collect?
• How do we collect your data?
• How will we use your data?
• Sharing your data
• How do we store your data?
• Marketing
• What are your data protection rights?
• What are cookies?
• How do we use cookies?
• What types of cookies do we use?
• How to manage your cookies
• Privacy policies of other websites
• Changes to our privacy policy
• How to contact us
• How to contact the appropriate authorities

What data do we collect?

Bullivant may collect personal information in the course of our business, including through your use of our Website, when you contact us or request information from us, when you engage our services, or as a result of your relationship with one or more of our staff and clients. When we require personal information from you to fulfill a statutory or contractual requirement, or where such information is necessary to enter into a contract or is otherwise an obligation, we will notify you and indicate the consequences of failing to do so.

How do we collect your data?

If you communicate with us through our Website or related website, we may collect the following personal information:

• Your name, job title and company.

• Contact information for you, including the company you work for and email address.
• Demographic information, such as your address, preferences, and interests.
• Other information relevant to the provision of our services.

From individuals who are clients and prospective clients, or are representatives of clients and prospective clients, we may collect the following personal information:

• Your name, the client, the name of the company you work for (if different) and your job title.
• Contact information for you, the client, and the company you work for (if different), including address, phone number, facsimile number, and email address.
• Payment information (including bank account and wire details), billing instructions and preferences (including to whom to direct invoices). 
• Relevant information so that we may perform conflicts of interest checks.
• Relevant information as required by regulatory Know Your Client and/or Anti Money Laundering regulations and as part of our client intake procedures. This may possibly include evidence of source of funds, at the outset of and possibly from time to time throughout our relationship with clients, which we may request and obtain from Thirdparty sources. The sources for such verification may include documentation, which we request from the client or prospective client or through the use of online or public sources or both.
• Information you provide to us for the purposes of attending meetings and events, including dietary requirements, which may reveal information about your health or religious beliefs.
• Information that you provide to us as part of the provision of our services to you, which depends on the nature of your engagement with Bullivant.
• Other information relevant to the provision of our services.

As part of our engagement with clients, Bullivant may receive personal information about individuals relating to:

• Officers, representatives and personnel of our clients or prospective clients, as well as their affiliated and related entities.
• Adverse parties in a matter or potential matter, such as claimants, plaintiffs, defendants, and other adverse parties.
• Related parties in a matter or potential matter.
• Vendors and suppliers of our clients or prospective clients.
• Current and former legal advisors, consultants, and other professional advisors of our clients or prospective clients.
• Government and law enforcement entities and their representatives.

If you are an individual whose personal information is processed by Bullivant as a result of providing our services to a client, we will notify you of your data protection rights.

Bullivant may also need to process personal information in relation to other Thirdparties instructed either by our clients or other persons or companies involved in providing services to our client (e.g., other law firms, experts, etc.).

These examples are non-exhaustive, which is reflective of the varied nature of the personal information we process as part of a law firm providing legal services.

How will we use your data?

Bullivant collects your data so that we can provide legal advice and related services.

Sharing your data

Bullivant may share your data with a variety of the following categories, as necessary:

• Our professionals assisting in your matter or a client matter, such as lawyers, paralegals, legal assistants, records managers, and accountants.

• Government and regulatory authorities.
• Professional indemnity insurers.
• Regulators, tax authorities, and corporate registries.
• Outsource services, such as document processing and translation services, secure waste disposal, IT systems providers, IT support providers, and document and information storage providers.
• Thirdparties engaged in connection with our services, such as counsel, arbitrators, mediators, clerks, witnesses, court reporters, court, opposing party and their lawyers, document review platforms, and matter experts.
• Thirdparty service providers to assist us with data analytics.
• Thirdparty postal or courier providers who assist us in delivering documents related to a matter or marketing materials.

How do we store your data?

Bullivant has implemented appropriate information security policies and technical measures to protect your data from loss or misuse, unauthorized access, improper use or disclosure, alteration, destruction, or accidental loss.  All of our partners, employees, consultants, and contractors are obliged to respect the confidentiality of your data.

Your data is securely stored in our offices and data centers in the United States of America. Bullivant will keep your data in accordance with our Document Retention Policy:

Once the retention period has expired, we will securely destroy your data.

Marketing

Bullivant may send you information about products and services of ours that we think you might like.

You have the right at any time to stop Bullivant from contacting you for marketing purposes or giving your data to other members of the Bullivant Group.

If you no longer wish to be contacted for marketing purposes, please contact us:

• Email:
  • moc.tnavillub@seiriuqni-rpdg
• Telephone:
  • California:  +1.415.352.2700
  • Oregon:  +1.503.228.6351
  • Washington:  +1.206.292.8930
  • Toll Free:  +1.800.654.8972
• Postal Service:
  • California:  Bullivant Houser, 101 Montgomery Street, Suite 2600, San Francisco, CA 94104
  • Oregon:  Bullivant Houser, One SW Columbia Street, Suite 800, Portland, OR 97204
  • Washington:  Bullivant Houser, 925 Fourth Avenue, Suite 3800, Seattle, WA 98104

What are your data protection rights?

Bullivant would like to make sure you are fully aware of all of your data protection rights.

Every user is entitled to the following:

• Right to Access – You have the right to request Bullivant for copies of your personal data. We may charge you a small fee for this service.
• Right to Rectification – You have the right to request that Bullivant correct any information you believe is inaccurate. You also have the right to request Bullivant to complete information you believe is incomplete.
• Right to Erasure – You have the right to request that Bullivant erase your personal data, under certain conditions.
• Right to Restrict Processing – You have the right to request that Bullivant restrict the processing of your personal data, under certain conditions.
• Right to Object to Processing – You have the right to object to Bullivant’s processing of your personal data, under certain conditions.
• Right to Data Portability – You have the right to request that Bullivant transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you.

If you would like to exercise any of these rights, please contact us:

• Email:
  • moc.tnavillub@seiriuqni-rpdg
• Telephone:
  • California:  +1.415.352.2700
  • Oregon:  +1.503.228.6351
  • Washington:  +1.206.292.8930
  • Toll Free:  +1.800.654.8972
• Postal Service:
  • California:  Bullivant Houser, 101 Montgomery Street, Suite 2600, San Francisco, CA 94104
  • Oregon:  Bullivant Houser, One SW Columbia Street, Suite 800, Portland, OR 97204
  • Washington:  Bullivant Houser, 925 Fourth Avenue, Suite 3800, Seattle, WA 98104

What are cookies?

Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology. For further information, visit allaboutcookies.org.

How do we use cookies?

Bullivant uses cookies in a range of ways to improve your experience on our website,

including:

• To compile anonymous, aggregated statistics that allow us to understand how users use our Website and to help us improve the structure of our Website.  We cannot identify you personally in this way.
• To enable personalization features on our Website (which give you the ability to recall recently viewed pages and see information which you have input online).

What types of cookies do we use?

Also known as browser cookies or tracking cookies, cookies are small, often encrypted text files, located in browser directories. They are used to help you navigate websites efficiently and perform certain functions.

When you visit our Website, we send you a cookie.  Bullivant uses two types of cookies on our Website:

• session cookies – which are temporary cookies that remain in the cookie file of your browser until you leave the site;  and,
• persistent cookies – which remain in the cookie file of your browser for much longer (though how long will depend on the lifetime of the specific cookie).

Bullivant uses cookies in the following ways:

• To compile anonymous, aggregated statistics that allow us to understand how users use our Website and to help us improve the structure of our Website.  We cannot identify you personally in this way.
• To enable personalization features on our Website (which give you the ability to recall recently viewed pages and see information which you have input online).

How to manage cookies

You can set your browser not to accept cookies, and allaboutcookies.org tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

Privacy policies of other websites

The Bullivant website contains links to other websites. Our privacy policy applies only to

our website, so if you click on a link to another website, you should read their privacy policy.

Changes to our privacy policy

Bullivant keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on August 1, 2021.

How to contact us

If you have any questions about Bullivant’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us:

• Email:
  • moc.tnavillub@seiriuqni-rpdg
• Telephone:
  • California:  +1.415.352.2700
  • Oregon:  +1.503.228.6351
  • Washington:  +1.206.292.8930
  • Toll Free:  +1.800.654.8972
• Postal Service:
  • California:  Bullivant Houser, 101 Montgomery Street, Suite 2600, San Francisco, CA 94104
  • Oregon:  Bullivant Houser, One SW Columbia Street, Suite 800, Portland, OR 97204
  • Washington:  Bullivant Houser, 925 Fourth Avenue, Suite 3800, Seattle, WA 98104

How to contact the appropriate authority

Should you wish to report a complaint or if you feel that Bullivant has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office:

• Live Chat:  https://ico.org.uk/global/contact-us/live-chat/
• Telephone:  0303 123 1113
• Postal Service:  Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

Other data protection authorities in the EU Economic Area (as of 15 October 2020):

• Austria:  Austrian Data Protection Authority / Datenschutzbehörde
• Belgium:  Belgian Data Protection Authority / Gegevensbeschermingsautoriteit (GBA) / Autorité de protection des données (APD)
• Bulgaria:  Bulgarian Data Protection Authority / Комисия за защита на личните данни
• Cyprus:  Office of the Commissioner for Personal Data Protection / Γραφείο Επιτρόπου Προστασίας Δεδομένων Προσωπικού Χαρακτήρα
• Czech Republic:  Office for Personal Data Protection / Úřad pro ochranu osobních údajů (ÚOOÚ)
• Denmark:  Danish Data Protection Agency / Datatilsynet
• Estonia:  Estonian Data Protection Inspectorate / Andmekaitse Inspektsioon
• Finland:  Office of the Data Protection Ombudsman / Tietosuojavaltuutetun toimisto
• France:  National Commission on Informatics and Liberty / Commission nationale de l’informatique et des libertés (CNIL)
• Germany:  Federal Commissioner for Data Protection and Freedom of Information / Bundesbeauftragter für den Datenschutz und die Informationsfreiheit (BfDI)
• Greece:  Hellenic Data Protection Authority / Αρχή Προστασίας Δεδομένων Προσωπικού Χαρακτήρα (HDPA)
• Hungary:  Hungarian National Authority for Data Protection and Freedom of Information / Nemzeti Adatvédelmi és Információszabadság Hatóság (NAIH)
• Iceland:  Data Protection Authority (Persónuvernd)
• Ireland:  Data Protection Commissioner / An Coimisinéir Cosanta Sonraí (DPC)
• Italy:  Italian Data Protection Authority / Garante per la Protezione dei Dati Personali (DPA)
• Latvia:  Data State Inspectorate / Datu valsts inspekcija / Государственная инспекция данных
• Liechtenstein:  Datenschutzstelle
• Lithuania:  State Data Protection Inspectorate / Valstybinė duomenų apsaugos inspekcija (VDAI)
• Luxembourg:  National Commission for Data Protection / Nationale Kommission für den Datenschutz or Commission nationale pour la protection des données (CNPD)
• Malta:  Office of the Information and Data Protection Commissioner (IDPC)
• Netherlands:  Dutch Data Protection Authority / Autoriteit Persoonsgegevens (AP)
• Norway:  Norwegian Data Protection Authority / Datatilsynet
• Poland:  Polish Data Protection Commissioner / Urząd Ochrony Danych Osobowych (UODO)
• Portugal:  National Commission Data Protection / Comissão Nacional de Proteção de Dados (CNPD / NCDP)
• Romania:  National Authority for the Supervision of Personal Data Processing / Autoritatea Naţională de Supraveghere a Prelucrării Datelor cu Caracter Personal (ANSPDCP)
• Slovakia:  Office for Personal Data Protection of the Slovak Republic / Úrad na ochranu osobných údajov Slovenskej republiky
• Slovenia:  Information Commissioner of the Republic of Slovenia / Republika Slovenija Informacijski pooblaščenec
• Spain:  Spanish Data Protection Agency / Agencia Española de Protección de Datos (AEPD)
• Andalusia:  Transparency and Data Protection Council of Andalusia / Consejo de Transparencia y Protección de Datos de Andalucía
• Basque Country:  Basque Data Protection Authority / Datuak Babesteko Euskal Bulegoa / Agencia Vasca de Protección de Datos
• Catalonia:  Catalan Data Protection Authority /Autoritat Catalana de Protecció de Dades (APDCAT)
• Sweden:  Swedish Data Protection Authority / Datainspektionen (DPA)